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Bookkeeper 

SUMMARY: The Bookkeeper is responsible for maintaining accurate and up-to-date accounting records and financial ledgers for the parish. Key duties include reviewing bi-weekly payroll, including proper deductions, benefits, and garnishments as well as serving as a backup for payroll preparation in the absence of the Business Manager. The role also involves maintaining an organized filing and record-keeping system for all parish and school financial matters. The Bookkeeper assists in preparation of monthly, quarterly, and year-end reports with the Business Manager and assists in preparing the parish budget and annual financial statements.

BOOKKEEPER/ACCOUNTANT DUTIES – St Michael’s Parish

• Using Intacct accounting software, the bookkeeper responsibilities include:
• Process incoming invoices for payment, assuring proper documentation for proof of receipt of materials, before payment is made and that expenses are charged to the correct accounts in Intacct.  Prepare checks for Pastor’s (or designate if necessary) signature, distribute signed checks to vendors and staff.

• Input Parish and School deposits received into Intacct, including funds from electronic sources. 
• Prepare necessary Journal entries for school tuition receipts using FACTS, AOD trust account interest and others as required 
• Manage cash flow and request funds as needed for checking account 
• File (both manual and scanned) all paid invoices and posted deposits and other paperwork as required
• Post Payroll journal entry to Intacct bi-weekly
• Monthly bank reconciliations
• Monthly reconciliation of Diocesan Collection, and other accounts as necessary
• Annually prepare necessary 1099NECs’ as required using Tax Bandit
• Prepare Michigan Catholic Conference detail for monthly invoice and posting
• Respond to emails 
• Weekly preparation of check register for Business Manager
• Assist Business Manager in preparing for Finance Council Meeting, recorder of minutes for Finance Council.
• Review Latchkey activity for bi-weekly billing
• All other duties as required